This article is for Timesheets for Cloud. Visit Data Center
Understanding the Project Time Approval Workflow
Project time is the time your project team spends working on your Tempo project. Your team logs time through Tempo Timesheets, and any time associated with items in your project scope is considered project time. Your project time can include work from multiple teams and departments.
When your team submits their timesheets and Project Time Approval is enabled, you can review the time they have spent on your project.
Approved project hours don’t impact the team members' submitted timesheets. Similarly, the approved hours in the team members' timesheets have no impact on the status of the project hours.
A team member’s timesheet is automatically reopened (if it was previously approved) or rejected (if it was waiting for approval) when project time is reopened or rejected for that team member in the same period.
Before You Begin
Project Time Approval must be enabled globally before it can be enabled for your project. If Project Time Approval is not enabled, you can’t view any tasks or receive emails.
If Project Time Approval is OFF when a timesheet is submitted, enabling Project Time Approval does not automatically move that project’s time to the Waiting for Approval status.
The project time for that team member and period will still show as Open, even though the Timesheet is Waiting for Approval.
The Timesheet must be re-submitted to move the project time to Waiting for Approval and to notify approvers.
Project Time Approval Workflow
When team members log the time they’ve worked on a Jira task that’s associated with a project scope, the time is counted toward that project’s time. This time is visible when they view their timesheets or current period.
When team members submit their timesheets for approval, they can choose who is notified that there is project time and a timesheet to review.
The Default Project Time Approver for each project is listed by default, but if backup approvers are configured, they can choose another approver.An email request is sent to the project time approver to approve the submitted hours.
In your project’s Approval tab, a project time approver can drill down in the Timesheet view to see the logged hours before approving the hours for the specific projects.
When a project owner approves or rejects the submitted hours, the logged hours are marked accordingly. This completes the approval process, and no further action is required.
