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Timesheet Approval report

The Timesheet Approvals report and the Approval Log are part of the Timesheet Approval Process. The Timesheet Approvals report gives an overview of the approval status of team members for a given month, and the Approval Log gives an overview for one team member over a year.

Required permission

  • Approve Timesheet permission
  • View All Worklogs permission for projects that the users are working on

Timesheet approvals

The Timesheet Approvals Report is accessed from Tempo Teams through the Approvals link that is displayed on the page and on Team Timesheet

(info) The data in the report is taken entirely from Tempo Timesheets, and the report is therefore displayed only if it is installed and the Periods Used for Approvals setting in Period Conficuration is set to Weekly or Monthly.

The Timesheet Approvals Report (click to enlarge)


The Timesheet Approvals report shows the approval Status for each Team MemberHours (logged/required). A "Last transaction" column shows the Comment and Reviewer as entered in the Get Approval dialog.

The reviewer can perform actions on multiple timesheets, as documented on the Approving multiple timesheets page.

(info) Note that the user who performed the action may be the reviewer, if the reviewer performed the action on behalf of the team member.

The team member list can be filtered through the Status drop-down to the left above it. Next to the Status filter is a date navigation box, to navigate between set periods. The Actions cog wheel has different actions available, depending on the current status for each team member. The actions for each status are the same as in the Team Timesheet and as explained on the Timesheet Approval Process page. A summary of the actions is given in the table below.

Table: A summary of actions for each timesheet status - the actions in bold are the ones that vary between different types of status

StatusAvailable Actions
Open or Ready to submitView Timesheet (User timesheet), Get Approval, Approval Log, Grace Period, User preferences
Waiting for approvalView Timesheet, Approve Timesheet, Reject Timesheet, Approval Log, Grace Period, User Preferences
ApprovedView Timesheet, Reopen Timesheet, Approval Log, Grace Period, User Preferences

Approval log

Clicking the Approval Log option for a team member in the actions cog wheel list opens a summary of all approval communications for this member over the current year.

The Approval Log for Jessie Rosewood

Each line in the Approval Log shows the Period to which the data relates, and there is a link to the corresponding date range in the User Timesheet. Also shown are the StatusHours (logged/required), User (who changed the status), which Action was performed, the Comment as entered through the Get Approval dialog, the Selected Reviewer, and the Date on which the action was performed.

(info) Note that the user registered for the action may be the same as the Selected Reviewer if the reviewer performed the action on behalf of the team member, as is the case for the first line in the Approval Log screenshot.

The date range can be changed above the log in the sub-header - click on the arrows to each side to change the year. The Time Tracking link to the right in the header opens the corresponding User Timesheet for the current month.

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