Approving and Rejecting Your Team's Timesheets - Tempo Cloud
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Approving team timesheets requires the Manage Team or Approve Timesheet permission for the team. Viewing the contents of team timesheets requires the View Worklogs permission for the team. To prevent data inaccuracies and ensure accurate reporting, users with Approve Timesheets permission cannot approve their own timesheets.
If the timesheet approval process is enabled, team members must submit their timesheet for approval at the end of the current period. The selected reviewer receives a notification email of the submission and can then approve or reject the timesheet. As a reviewer, you can click Review Timesheet in your notification email to open the sender's timesheet and view it before approving or rejecting it. Tempo also lets you review timesheets in the Teams view.
Once you have either approved or rejected a timesheet, the timesheet owner will be notified via email.
Watch this video to see how you can approve - or reject - timesheets for your team:
Approving or Rejecting Timesheets in the Teams View
- Select Teams
in the Tempo sidebar. - In the Teams view, select the team for which you want to approve or reject timesheets.
- Click Approvals at the upper-right.
- You can approve or reject any timesheets that are Waiting for Approval.
- To approve a timesheet for a single team member, click Approve or Reject under Actions.
- To approve or reject timesheets for multiple team members, select the check-boxes for the team members whose timesheets you want to approve or reject, then click Approve or Reject at the top.
Approving or Rejecting Timesheets in the Timesheet View
If you would like to review your team members' timesheets prior to approving, you can easily do so from from the Approvals tab in the Teams page.
- Navigate to the Approval tab in the Teams
section, as described above. - Open a team member's timesheet by clicking
to the far-right of their name, and then selecting View Timesheet.
- In the team member's timesheet, click Approve to approve it or the arrow next to Approve to reject it.
Tip
- You can also open the team member's timesheet by clicking Review Timesheet in the Approval Notification email.
- You can quickly review and approve other team members' timesheets by clicking the arrow
next to the name at the top of the timesheet and selecting another name from the drop-down list.
Viewing a Team Member's Approval Log
You can view an Approval Log for the members of your team. The Approval Log shows you the status of the user's timesheet approvals, the reviewer's name, date and time of action, etc. The logs include a timestamp showing when the event happened. Each action in the timesheet approval process triggers a log – one when the timesheet is submitted for approval and another log when the timesheet is approved or rejected. In that manner the complete approval history is visible to both the approver and team member.
You can access the Approval Log in two ways:
- On the Approvals tab of the Teams page, see above how to access it. Click to the far-right of the user whose Approval Log you want to view.
-OR-
- In the user's timesheet. Click the down arrow on the Submit period button at the top of the user's timesheet, then click Approval Log.