Like structures, views can be shared with different levels of access for each group of users.
There are four levels of access to a view:
None | The view is not visible nor usable by the user. |
Use | Read-only access: the user can use the view, but cannot modify it. |
Update | The user can use the view, and also save view adjustments as the new version of the view. The user cannot modify view name or sharing permissions. |
Manage | The user can change any of the view's properties and also can delete it. |
People who have only Use permission for a view still can add, remove or rearrange columns, but they can't save the modified configuration as a new version of the view. They can use the Save As link to create a new view with the modified configuration.
Changing permissions
If you have Manage access to a view, you can modify its permissions on the Sharing tab of the view details dialog.
- Nobody
- Specific user groups
- Specific roles in specific projects
- Everyone (including anonymous users)
Higher-level access implies all lower-level access. So everyone who can Manage a view, can also Update and Use it - there is no need to add those users at all three levels!
Private and Public Views
When a view is not shared with anyone, it's called a private view. You can quickly make a view private by clicking the Make Private link – this will remove all permission assignments.
When everyone is given at least Use permission for a view, it is called a public view. You can quickly make a view public by clicking the Make Public link on the the Sharing tab and also in the Views menu – this will give Use permission for that view to everyone.
You need to have global Create Shared Objects permission to be able to share views.