Team capacity report

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You can know whether too much or too little work is planned for each member of a team for a given day, week, month, or quarter by viewing the team capacity report. You can also view the effective size of the team, which is useful if some team members do not work full-time on the team.

Required permission

Browse Team permission for the team

Note

On the capacity report, users with Browse Team permission for the team can view the following information about each team member:

The team member's required hours, planned hours, and unplanned hours in the team
The team member's total required hours, total planned hours, and total unplanned hours across all teams in the company, even if the users do not have Browse Team permission for the other teams

Procedure

To view the capacity of a team, complete the following steps:

Go to the team page (Tempo > TEAMS more > name of team).
In the upper-right corner, click Reports > Team Capacity.

The team capacity report is displayed. On the report you can do the following tasks:

Task

Procedure

Example

View the amount of time that is already planned in this team for each team member

On the left side of the report, click % Planned.
On the right side of the report, click Team.

For this example, Tara Flynn's January numbers are explained in the following table:

Ref.	Number	Explanation
A	36h	The number of hours that are already planned in this team for Tara Flynn to work on plan items (issues, projects, versions, components, or sprints) in January.
B	114h	The total number of hours that Tara Flynn is supposed to work for this team in January. Tip The team lead can change a member's team availability.
C	31.58%	The percentage of the time that Tara Flynn is supposed to work for the team in January that is already planned; that is, (A/B) x 100%.

View the amount of time that is already planned across all teams for each team member

On the left side of the report, click % Planned.
On the right side of the report, click Total.

For this example, Tara Flynn's January numbers are explained in the following table:

Ref.	Number	Explanation
A	46h	The number of hours that are already planned across all teams for Tara Flynn to work on plan items in January.
B	152h	The total number of hours that Tara Flynn is required to work for the company, across all teams, in January.
C	30.26%	The percentage of Tara Flynn's required company work hours in January that is already planned; that is, (A/B) x 100%.

View the amount of time that is not yet planned in this team for each team member

On the left side of the report, click Time Available.
On the right side of the report, click Team.

For this example, Tara Flynn's January number is explained below:

Ref.	Number	Explanation
A	78h	The number of hours that are not yet planned in this team for Tara Flynn to work on plan items in January.

View the amount of time that is not yet planned across all teams for each team member

On the left side of the report, click Time Available.
On the right side of the report, click Total.

For this example, Tara Flynn's January number is explained below:

Ref.	Number	Explanation
A	106h	The number of hours that are not yet planned across all teams for Tara Flynn to work on plan items in January.

Quickly know when too much time is planned for a team member

On the left side of the report, click % Planned. If too much time is planned for a team member, the times are colored orange.

In this example, too much time is planned for Beverly Perkins. She is supposed to work on the team for a total of 152 hours in January, but 168 hours of work are planned for her in the team.

View the effective size of the team

On the right side of the report, click Team.
On the left side of the report, click Effective Team Size.

In this example, three people work on the team.

Megan Paladino is supposed to work 100% of her required company work hours on this team. In the calculation of the effective size of the team, Megan Paladino is counted as 1 team member.

Similarly, Robert Glass is counted as 1 team member.

Tara Flynn is supposed to work 75% of her required company work hours on this team. In the calculation of the effective size of the team, Tara Flynn is counted as 0.75 of a team member.

The effective size of the team is therefore 1 + 1 + 0.75 = 2.75 team members.

Tip

The team lead can change a member's team availability.